Web Based Event Management Software: An Overview of REGISHow can REGIS help you?
REGIS is a unique web based event management software solution developed by meeting professionals, IT engineers and marketing experts for the latest in event technology.
Designed simply with one thought in mind – to make event organising easier.REGIS has managed over 5000 events worldwide.
Since 1999 REGIS has been supplied across the world. It is a powerful communication, marketing and logistics solution for anyone involved in the event process. REGIS lightens considerably the workload of the event management team streamlining practices and improving efficiency. Simply put, it eases the burden of administration. REGIS can also increase awareness of an event, which maximises the number of attendees, making events more successful and profitable. Good news for everyone.
Organisations worldwide, such as MCI, Hewlett-Packard, BP and Cancer Research are working on events from as few as ten delegates to thousands, all with REGIS.
REGIS is a proven, successful and reliable delegate logistics solution for any type of event. It is an outstanding communication, e-marketing and data analysis solution helping organisers simplify tasks, reduce errors and maximise efficiency.
Why invest in REGIS?
Our clients tell us that REGIS helps make their events more successful. Web sites can easily be created for marketing and managing events customised to individual requirements and company branding. REGIS provides a total event management solution.
No special software installation is necessary or investment in expensive hardware. No maintenance is needed. Automatic updates via the Internet are carried out regularly at no extra cost.
Creating interactive events with REGIS typically takes hours rather than weeks or months associated with traditional event management software. It is easy to use following the short comprehensive training course and full support is provided.
How much does REGIS cost?
It doesn’t matter whether your next event is small or has thousands of delegates REGIS is still an option to consider. It can be rented per event, per annum or even per delegate as an alternative to purchasing a licence. It is also possible to rent or buy particular modules, for example, on-line registration, for a specific event. This flexibility provides exceptional service – simply paying for what you require when you need it.
Key FeaturesThe following page provides a more detailed guide about what REGIS can do. Using a web based event management system has many advantages. However don’t feel you have to utilise all of them to benefit. Many clients use the system in different ways depending on their organisation and type of events.
Secure Access Each event can have its own unique security access or it can be open to the public. Different logins can also be assigned giving access to areas of the software required. There is no limit to the number of administrators that can use the software at any one time.
Look and Feel Create your event website with the look and feel that suits you, creating an individual design for each event. Pages can be customised to collect the data you require, then copied and recreated for the next event.
Registrations Register in not two ways but three. As a delegate, an administrator and a coordinator. A coordinator can manage a group of delegates as one point of contact and pre-order places to the event, activities and hotels, which can make it easier for everybody.
Customised registrations Decide how you would like the registration page to look. Create different registration pages for different groups of people – why have the same registration page that everybody sees?
Multi-lingual registration Allowing delegates to register in their own language. Information can be auto populated in advance. Registrations can be modified, cancelled or refunded 24/7 from anywhere in the world. Register hundreds of delegates in minutes. Minimise costs, save time and reduce error.
Activity management Create a workshop, dinner, sporting or social programme and monitor it. Set the dates, times, allocations and prices for each. Send personalised agendas avoiding any time or date conflicts.
Hotel booking management Show hotel options online for delegates to choose, set rates, apply discounts, manage room allocations and create rooming lists all in real-time. Then send the delegate a personalised agenda with specific timings and confirmations by automatic e-mail or SMS. The hotel can have rooming lists with modifications made on certain dates. Simple time saving procedures.
Agendas Create agendas in HTML, PDF or link with Word. Follow each delegate's activities, highlighting any conflicting activities clearly with colour schemes, so delegates can amend or modify activities in advance.
Badges Individual and impressive personalised badges can be produced for all delegates. Design a template with colours, logos, fonts, images or barcodes. No external software solutions are required saving time and ensuring you are in control.
Payments Create invoices and receipts and track payments, refunds or other transactions. Budgeting and billing reports can be produced ensuring up to the minute financial reporting of the event’s financial information. Online and offline credit card transactions can be processed securely and automatically entering payments in the database.
Reporting Of course you would expect standard reports but unlimited customised reports are simple for you to create and download offline too. You can even upload from Excel. Report on information across many events comparing and contrasting details or analyse survey results with the click of a button. The choice is yours.
Optional ModulesSome clients require specific features that are in addition to the standard solution. Below are a few examples:
Credit Card Payments Easily and securely process payments online in real time. Collect payments in different international currencies or just collect credit card information for processing offline later.
One to One Meetings Create one to one and many to many meetings. Requests to meet with individuals or/and groups can be easily managed using this module organising delegates` agendas with specific timings and schedules.
Abstracts publishing and documents sharing Some events require speaker papers to be submitted, amended and assessed online. Available 24/7 this process becomes easy to manage and monitor. Once finalised, an online programme, book and proceedings can be produced for publication.
Block Bookings Why not appoint coordinators who can order places to the event, activities and hotels in advance and pay for these on behalf of their group. Allocations and prices can then easily be controlled, saving time and reducing errors.
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